4.12. Documents

This section is shown after:

4.12.1. Document List

Admin Web App: Document - List

Figure 4.129. Admin Web App: Document - List


The list can be traversed by tapping one of the buttons at the pager at the top or bottom of the page.

Some samples of other entries...

  • A Proxy Print as a result of IPP Routing. The entry is marked as Auto (automatic) with QR code 1fa51673... delivered by an IPP Routing Plug-in.

  • The button at the bottom opens a pop-up with financial details.

Each document is displayed with data depending on its input source (SavaPage Print Queue) or output target (PDF export, Proxy Printer print). From top to bottom:

  • The creation date at the top right corner.

  • Source or destination, shown in a color depending on its type.

    • A SavaPage Queue, like "/printers/", is displayed in blue (when RAW printed to the default Queue the word Printer is displayed, Driverless File Transfer Print shows WebPrinter or MailPrinter).

    • A PDF is shown in green.

    • A Proxy Printer, like Ricoh Aficio MP C7500, is displayed in red prefixed with an inline pagometer Pie-Chart. The red color in the chart represents the number of pages in the job. The orange color represents the number of printed sheets.

  • User: the user id as creator of the document.

  • The document name, with optionally (PDF export) the PDF author name, subject and keywords.

    • In case of a Proxy Print Job, icons or indicate the presence of a Print Archive or Print Journal. Pressing the Eye button at the bottom of the document entry will download the printed PDF. See Section 4.11.13.10, “Document Store”.

  • The number of pages and size (bytes). With optionally...

    • The CUPS Job number (Proxy Printer only).

    • The CUPS printing status: Pending, Held, Processing, Stopped, Canceled, Aborted, Completed (Proxy Printer only).

    • The paper size, like "ISO-A4" (Queue and Proxy Printer only).

    • "LH" indicator in case a letterhead was applied (Proxy Printer and PDF only).

    • "Duplex" indicator (Proxy Printer only).

    • "DRM" indicator when exported PDF was encrypted (PDF only), or printed document was an encrypted PDF. (Queue only).

    • "Denied" indicator when printed document was an encrypted PDF and such printing is not permitted (Queue only). See Section 12.10.2, “Printing Encrypted PDF”.

    • Owner ("O") and User ("U") password indicators (PDF only).

  • Destination (PDF only). The client IP address (PDF Download) or the recipient email address (Send PDF)

Tap the Select and Sort button to expand the section, and select a document Type :

  • Option - selects all document types: more...

  • Option In selects documents printed to a SavaPage Queue: more...

  • Option Out selects documents printed to a Proxy Printer or exported to PDF: more...

  • Option PDF selects documents exported to PDF: more...

  • Option Print selects documents printed to a Proxy Printer: more...

Depending on the selected Type, selection and sort options are shown or hidden. However, there are common selections for all document types as discussed at the screenshot below.

Admin Web App: Documents - Select and Sort - All

Figure 4.130. Admin Web App: Documents - Select and Sort - All


  • Select a Document by entering a part (fragment) of its name.

  • Select a creation Period by entering a From and To date. Tap the x button after a date to clear it. See this example Data Selection Dialog.

  • Documents can sorted Ascending or Descending by creation Date or Name.

Admin Web App: Documents - Select and Sort - In

Figure 4.131. Admin Web App: Documents - Select and Sort - In


As an extra to the common options, the In Type offers:

  • A selection on Queue.

  • A Sort on Queue.

Admin Web App: Documents - Select and Sort - Out

Figure 4.132. Admin Web App: Documents - Select and Sort - Out


As an extra to the common options, the Out Type offers:

  • A selection on Destination.

  • A selection on Letterhead.

Admin Web App: Documents - Select and Sort - PDF

Figure 4.133. Admin Web App: Documents - Select and Sort - PDF


As an extra to the Out options, the PDF Type offers:

  • A selection on Author.

  • A selection on Subject.

  • A selection on Keywords.

  • A selection on Encryption.

  • A selection on User password.

  • A selection on Owner password.

Admin Web App: Documents - Select and Sort - Print

Figure 4.134. Admin Web App: Documents - Select and Sort - Print


As an extra to the Out options, the Print Type offers:

  • A selection on Printer.

  • A selection on Job State.

  • A selection on Layout.

  • A Sort on Printer.

Admin Web App: Documents - Select and Sort - Ticket

Figure 4.135. Admin Web App: Documents - Select and Sort - Ticket


The Ticket Type shows a slightly changed version of the Print Type options:

  • A selection on Ticket is added (at the expense of the Printer selection). You can enter any part of a Ticket Number.

  • Selection on Layout is dropped.

4.12.2. Proxy Print Reversal

For a Proxy Print that is Canceled or Aborted a reverse button (at the right) is available in the document item to adapt counters and refund accounts charged. The button is avaliable for administrators with Editor permission for Accounts. In case of a Job Ticket print the button is disabled as long as the Job Ticket is Open (its Close button is not pressed yet).

After the refund it looks like this:

See Section A.1, “Proxy Print Costs”.